Practical worksheet · Chapter 11
Welcome and data-purpose map
Explain the first session and justify each information field.
How to use it
- Read the chapter, then fill in a blank copy for your programme.
- Use the fictional example to understand the fields; replace every assumption with verified local information.
- Assign an owner and review date to unresolved actions. Print or download your copy; this page does not save entered information.
This is a planning worksheet, not a legal policy, consent form, medical protocol or tax calculation. Keep personal child information out of shared examples.
Your worksheet
Name of programme: ____________________ Period/date: ____________________
Responsible owner: ____________________ Review date: ____________________
Fictional completed example
These entries illustrate the fields. They do not establish appropriate arrangements for your academy.
- Welcome facts
- Time, entrance, coach and collection arrangements
- Field and purpose
- Authorised collection contact; safe handover
- Source and authority
- Verify the appropriate guardian relationship
- Permitted readers
- Only staff who need this for their role
- Optional permission
- Photo use separate from marketing and participation
- Review and retention
- Local policy; owner and correction route
Return to Welcome players and guardians with clear records and permissions ↗