Practical worksheet · Chapter 13
Family communication agreement
Set clear routes and adapt short messages to the actual situation.
How to use it
- Read the chapter, then fill in a blank copy for your programme.
- Use the fictional example to understand the fields; replace every assumption with verified local information.
- Assign an owner and review date to unresolved actions. Print or download your copy; this page does not save entered information.
This is a planning worksheet, not a legal policy, consent form, medical protocol or tax calculation. Keep personal child information out of shared examples.
Your worksheet
Name of programme: ____________________ Period/date: ____________________
Responsible owner: ____________________ Review date: ____________________
Fictional completed example
These entries illustrate the fields. They do not establish appropriate arrangements for your academy.
- Routine channel and hours
- Academy channel; published office hours
- Private and urgent routes
- Private office contact; verified safeguarding/emergency route
- Cancellation message
- Saturday 14 November, 9 am: North Field session cancelled; do not travel; next update Monday
- Welcome message
- Meet the coach at the signed entrance; bring the listed equipment
- Concern acknowledgement
- Thank you for raising this. The named owner will explain the next step privately.
- Correction message
- Correction to our earlier notice: use the confirmed time and location below.
- Absent-player follow-up
- We missed the player today. Please use the private route to confirm future attendance.